Built for independent practices
Less phone tag.
More patient care.
Turn front-desk bottlenecks into better patient communication. ClinicFlow AI implements Nova, your AI receptionist, with practical workflows, staff training, and results you can measure.
For healthcare clinics, wellness practices, and medical spas.
Meet Nova
Your front desk. With backup.
Our implementation promises
01 /Workflows before tools.
02 /People stay in control.
03 /Measure, then improve.
A better flow, from the first call
Not another tool.
A working front desk.
We connect technology to the way your practice actually works—from the first workflow review to everyday staff adoption.
Flagship service / Nova
Keep the conversation moving.
Nova helps handle routine calls and missed-call follow-up, appointment requests, confirmations, and reminders—using the workflows your practice approves.
Routine questions
Hours, locations, and approved administrative information.
Appointment coordination
Scheduling workflows matched to your systems and policies.
Human handoff
Urgent, sensitive, or out-of-scope requests routed to staff.
Administrative support only. Nova is not a source of medical advice or an emergency service.
Find the friction
We review call handling, scheduling, and repetitive tasks. Together, we choose one practical pilot and establish a baseline.
Implement with intention
We configure approved responses, review integration options and privacy requirements, test handoffs, and train your team.
Make improvement visible
Track missed-call rates, booking conversions, and staff time. Refine the workflow against your baseline—not a generic AI promise.
Safeguards are part of the setup.
For healthcare workflows, we review HIPAA-appropriate vendor options, agreements where required, access controls, and escalation rules before launch. Compliance depends on the systems and scope selected; it is not a blanket product guarantee.
Start focused. Scale thoughtfully.
A clear path
to your pilot.
Begin with an assessment, then choose implementation and ongoing support around your practice’s needs.
Indicative pilot pricing, subject to scope. Final pricing, usage costs, and integration requirements are confirmed before you commit.
Workflow assessment
$297–$497
One-time
Operational review, baseline metrics, and a prioritized automation plan.
Nova implementation
$2,500–$4,997
Setup
Workflow configuration, testing, staff training, and launch support.
Optimization & support
$497–$997
Monthly
Performance reviews, workflow refinement, and ongoing team support.
Your next chapter starts with one workflow
Give your front desk
room to breathe.
Tell us where calls, appointments, or admin work get stuck. We’ll explore a focused pilot and define what success should look like.